Office Administrative Assistant
Art Specialties Inc Art Specialties Inc Rancho Cucamonga, CA Rancho Cucamonga, CA Part-time Full-time Part-time Full-time $18.
50 - $21.
00 an hour $18.
50 - $21.
00 an hour 16 hours ago 16 hours ago 16 hours ago Position Overview:
An Office Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of an office or business environment.
This position involves performing a variety of administrative and clerical tasks to support the daily operations and assist other team members.
The Office Administrative Assistant serves as the backbone of the office, maintaining organization and contributing to a productive work atmosphere.
Responsibilities:
Reception and Communication:
Greeting visitors, clients, and employees with a friendly and professional demeanor.
Handling incoming calls, emails, and mail and directing them to the appropriate personnel.
Managing the office's main communication channels and responding to inquiries promptly.
Scheduling and Coordination:
Managing calendars and schedules for executives or team members.
Scheduling appointments, meetings, and conferences.
Coordinating travel arrangements and accommodations when necessary.
Data Entry and Record Keeping:
Accurately entering and updating information in databases, spreadsheets, and other software.
Maintaining and organizing physical and digital records, documents, and files.
Office Supplies and Equipment:
Monitoring inventory levels and ordering office supplies as needed.
Coordinating maintenance and repair of office equipment.
Administrative Support:
Assisting in preparing and formatting documents, reports, and presentations.
Supporting various departments with administrative tasks as assigned.
Processing and organizing expense reports and invoices.
Facility Management:
Assisting with office maintenance and ensuring a clean and organized workspace.
Liaising with building management for repairs and maintenance.
Team Collaboration:
Collaborating with colleagues to accomplish team goals and tasks effectively.
Providing support during team meetings, taking minutes, and distributing follow-up actions.
Ad Hoc Tasks:
Undertaking special projects and tasks as assigned by supervisors or management.
Adapting to changing priorities and assisting with urgent matters.
Requirements:
High school diploma or equivalent; additional education or certifications in office administration is a plus.
Proven experience as an administrative assistant or in a related role is preferred but not mandatory.
Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities.
Attention to detail and accuracy in data entry and record keeping.
Ability to maintain confidentiality and handle sensitive information with discretion.
Excellent time management skills and the ability to prioritize tasks effectively.
Positive and proactive attitude with the willingness to learn and grow in the role.
As an Office Administrative Assistant, you will be an essential part of the office's functioning, supporting various departments and team members to ensure a cohesive and productive work environment.
Your efficiency, organizational skills, and attention to detail will contribute to the overall success of the office operations.
Job Types:
Full-time, Part-time Pay:
$18.
50 - $21.
00 per hour
Benefits:
401(k) matching Paid time off Schedule:
4 hour shift 8 hour shift Monday to Friday No nights No weekends Ability to commute/relocate:
Rancho Cucamonga, CA 91730:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
In what ways can you contribute to our organization as an admin assistant? Please describe the type of office environment in which you're most productive.
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
50 - $21.
00 an hour $18.
50 - $21.
00 an hour 16 hours ago 16 hours ago 16 hours ago Position Overview:
An Office Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of an office or business environment.
This position involves performing a variety of administrative and clerical tasks to support the daily operations and assist other team members.
The Office Administrative Assistant serves as the backbone of the office, maintaining organization and contributing to a productive work atmosphere.
Responsibilities:
Reception and Communication:
Greeting visitors, clients, and employees with a friendly and professional demeanor.
Handling incoming calls, emails, and mail and directing them to the appropriate personnel.
Managing the office's main communication channels and responding to inquiries promptly.
Scheduling and Coordination:
Managing calendars and schedules for executives or team members.
Scheduling appointments, meetings, and conferences.
Coordinating travel arrangements and accommodations when necessary.
Data Entry and Record Keeping:
Accurately entering and updating information in databases, spreadsheets, and other software.
Maintaining and organizing physical and digital records, documents, and files.
Office Supplies and Equipment:
Monitoring inventory levels and ordering office supplies as needed.
Coordinating maintenance and repair of office equipment.
Administrative Support:
Assisting in preparing and formatting documents, reports, and presentations.
Supporting various departments with administrative tasks as assigned.
Processing and organizing expense reports and invoices.
Facility Management:
Assisting with office maintenance and ensuring a clean and organized workspace.
Liaising with building management for repairs and maintenance.
Team Collaboration:
Collaborating with colleagues to accomplish team goals and tasks effectively.
Providing support during team meetings, taking minutes, and distributing follow-up actions.
Ad Hoc Tasks:
Undertaking special projects and tasks as assigned by supervisors or management.
Adapting to changing priorities and assisting with urgent matters.
Requirements:
High school diploma or equivalent; additional education or certifications in office administration is a plus.
Proven experience as an administrative assistant or in a related role is preferred but not mandatory.
Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities.
Attention to detail and accuracy in data entry and record keeping.
Ability to maintain confidentiality and handle sensitive information with discretion.
Excellent time management skills and the ability to prioritize tasks effectively.
Positive and proactive attitude with the willingness to learn and grow in the role.
As an Office Administrative Assistant, you will be an essential part of the office's functioning, supporting various departments and team members to ensure a cohesive and productive work environment.
Your efficiency, organizational skills, and attention to detail will contribute to the overall success of the office operations.
Job Types:
Full-time, Part-time Pay:
$18.
50 - $21.
00 per hour
Benefits:
401(k) matching Paid time off Schedule:
4 hour shift 8 hour shift Monday to Friday No nights No weekends Ability to commute/relocate:
Rancho Cucamonga, CA 91730:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
In what ways can you contribute to our organization as an admin assistant? Please describe the type of office environment in which you're most productive.
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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