Administrative Assistant
Art Specialties Inc Art Specialties Inc Rancho Cucamonga, CA Rancho Cucamonga, CA Full-time Full-time $18 - $26 an hour $18 - $26 an hour 19 hours ago 19 hours ago 19 hours ago
Job Description:
We are seeking a dynamic and organized Administrative Assistant to provide comprehensive support.
The ideal candidate will be, a proactive individual with excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following:
Assist in planning, organizing, and executing project tasks and deliverables.
Coordinate project meetings, including scheduling, agenda preparation, and minute-taking.
Maintain documentation, including project plans, timelines, and status reports.
Provide regular updates to manager.
Coordinate zooms, in person consultations, and installs Assist in preparing presentations, reports, and other project-related materials.
Manage correspondence, emails, and phone calls.
Maintain organized filing systems and ensure proper documentation of project-related information.
Provide administrative support to the Chief Operating Officer as needed.
Minimum
Qualifications:
Proven experience as an administrative assistant Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,).
Excellent communication skills, both written and verbal.
Exceptional organizational and time management abilities.
Detail-oriented with a high level of accuracy in work.
Ability to prioritize tasks and manage multiple deadlines effectively.
Strong interpersonal skills and the ability to work well in a team-oriented environment.
Familiarity with project management software/tools (e.
g.
, Monday.
com, Ashore, Active Campaign) is a plus.
Ability to adapt quickly to changing priorities and project requirements.
Professional demeanor with a customer service-oriented attitude.
Physical Demands and Work Environment Sitting:
Much of the workday may be spent sitting at a desk, working on a computer or attending meetings.
Typing and Data Entry:
Requires frequent use of a keyboard and mouse for typing emails, documents, and updating project management software.
Manual Tasks:
Occasional lifting of boxes, files, or other materials may be required when organizing physical documents or office supplies.
Visual Strain:
Extended periods of screen time may lead to eye strain, so taking regular breaks is advisable.
Mobility:
Some tasks may require moving around the office to deliver documents, attend meetings, or assist team members.
This job description is intended to convey information essential to understanding the scope of the Administrative Assistant position and is not exhaustive.
Duties and responsibilities may be added, deleted, or modified as deemed necessary by the organization.
Pay Range Entry Level:
wage $18-20/hour Middle Level:
wage $21-25/hour Executive Level:
wage $26+/hour Description:
Entry-level position requiring minimal experience and skills.
Everyone starts in Level 1 as you learn the company and the unique niche we are in.
Middle Level:
Middle Level positions with moderate experience and skills required.
Employees at this level may have more responsibilities and may be expected to handle tasks of moderate complexity.
Executive Level:
requiring extensive experience, skills, and expertise.
This level often includes leadership roles or positions with significant responsibilities and complexity.
Job Type:
Full-time Pay:
$18.
00 - $26.
00 per hour Expected hours:
40 per week
Benefits:
401(k) matching Paid time off Schedule:
8 hour shift Monday to Friday No nights No weekends Application Question(s):
How do you ensure clear and effective communication with your team members and superiors? How comfortable are you calling customers? Please expand on previous job experience in which you have called customers.
Education:
High school or equivalent (Preferred)
Experience:
Office management:
5 years (Preferred) Work Location:
In person We are seeking a dynamic and organized Administrative Assistant to provide comprehensive support.
The ideal candidate will be, a proactive individual with excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Job Type:
Full-time.
Estimated Salary: $20 to $28 per hour based on qualifications.
Job Description:
We are seeking a dynamic and organized Administrative Assistant to provide comprehensive support.
The ideal candidate will be, a proactive individual with excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following:
Assist in planning, organizing, and executing project tasks and deliverables.
Coordinate project meetings, including scheduling, agenda preparation, and minute-taking.
Maintain documentation, including project plans, timelines, and status reports.
Provide regular updates to manager.
Coordinate zooms, in person consultations, and installs Assist in preparing presentations, reports, and other project-related materials.
Manage correspondence, emails, and phone calls.
Maintain organized filing systems and ensure proper documentation of project-related information.
Provide administrative support to the Chief Operating Officer as needed.
Minimum
Qualifications:
Proven experience as an administrative assistant Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,).
Excellent communication skills, both written and verbal.
Exceptional organizational and time management abilities.
Detail-oriented with a high level of accuracy in work.
Ability to prioritize tasks and manage multiple deadlines effectively.
Strong interpersonal skills and the ability to work well in a team-oriented environment.
Familiarity with project management software/tools (e.
g.
, Monday.
com, Ashore, Active Campaign) is a plus.
Ability to adapt quickly to changing priorities and project requirements.
Professional demeanor with a customer service-oriented attitude.
Physical Demands and Work Environment Sitting:
Much of the workday may be spent sitting at a desk, working on a computer or attending meetings.
Typing and Data Entry:
Requires frequent use of a keyboard and mouse for typing emails, documents, and updating project management software.
Manual Tasks:
Occasional lifting of boxes, files, or other materials may be required when organizing physical documents or office supplies.
Visual Strain:
Extended periods of screen time may lead to eye strain, so taking regular breaks is advisable.
Mobility:
Some tasks may require moving around the office to deliver documents, attend meetings, or assist team members.
This job description is intended to convey information essential to understanding the scope of the Administrative Assistant position and is not exhaustive.
Duties and responsibilities may be added, deleted, or modified as deemed necessary by the organization.
Pay Range Entry Level:
wage $18-20/hour Middle Level:
wage $21-25/hour Executive Level:
wage $26+/hour Description:
Entry-level position requiring minimal experience and skills.
Everyone starts in Level 1 as you learn the company and the unique niche we are in.
Middle Level:
Middle Level positions with moderate experience and skills required.
Employees at this level may have more responsibilities and may be expected to handle tasks of moderate complexity.
Executive Level:
requiring extensive experience, skills, and expertise.
This level often includes leadership roles or positions with significant responsibilities and complexity.
Job Type:
Full-time Pay:
$18.
00 - $26.
00 per hour Expected hours:
40 per week
Benefits:
401(k) matching Paid time off Schedule:
8 hour shift Monday to Friday No nights No weekends Application Question(s):
How do you ensure clear and effective communication with your team members and superiors? How comfortable are you calling customers? Please expand on previous job experience in which you have called customers.
Education:
High school or equivalent (Preferred)
Experience:
Office management:
5 years (Preferred) Work Location:
In person We are seeking a dynamic and organized Administrative Assistant to provide comprehensive support.
The ideal candidate will be, a proactive individual with excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Job Type:
Full-time.
Estimated Salary: $20 to $28 per hour based on qualifications.
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