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Contract Administrator / Project Coordinator

The candidate must have knowledge about every stage of the Construction process, from Scope Development to Project Closeout, and must have the ability to proficiently manage the following Responsibilities:
Set-up job folders, forms and files with details and project information in applications (computers software) and updates information as it changes to keep it current including dates, phases, cost types, change orders, back charges, etc.
Coordinate with Project Manager and subcontractors to assure compliance with contract documents, conflict resolution, safety rules, quality and security requirements to maximize production and eliminate down time.
Coordinate and manages all necessary project documents from pre-construction phase to project closeout, including compiling backup to prepare contract, time & material, and extra work billings.
Coordinate/support field staff and project team to ensure that all necessary items are in place to track a successful project, including all verbal and written communication, budgets, daily logs and time sheets.
Prepare subcontracts and purchase orders for approval.
Initiate and tracks documents through contracts, subcontracts, correspondence, letters of transmittal, submittals, proposed change orders, requests for information/clarification, meeting minutes.
Receive and approves contractors/subcontractor/vendor invoices, reconciles and obtains required lien releases and approves release of payments.
Prepare close out books as projects are completed.
Candidates Additional Required Qualifications:
Strong verbal and writing skills (English language).
3-5 years minimum experience in construction and safety practices, including scheduling, contracts, budgets and related processes and information.
Computer experience, including the ability to e-mail reports, up load and down load pictures and information, take online training, and the ability to use Microsoft Office programs.
Must have the ability to run multiple projects and tasks simultaneously.
Possess strong organizational, communication and leadership skills.
Computerized Accounting, QuickBooks a plus
Compensation: Compensation will be commensurate with experience
Position: Full time position

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